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Vickie Burch called the meeting to order at 7:08 p.m.
REPORTS
Secretary’s Report – The minutes from the March meeting were posted on the website. A motion was made, seconded and approved to accept the Secretary’s Report.
Treasurer’s Report – Jackie Cooper presented the financial report for Income and Expenses for the month and year to date. She and Mike Albert reconciled the IBA funds with the General Fund and adjustments were made as appropriate. Income was from returning cookie dough payment to IBA, the Cupid Raffle, Market Day, Band Camp fees and adjustments, Leadership Camp fees from IBA, adjustments from Costume and Fiesta Bowl fees, Interest from account, and Jazz Band fees. Expenses included fees for Audition Judges for 2005-6 band placements, material for field show/flag material that was left over from last year, a deposit to DiNolfo’s for Music Banquet, and sheet music for Winter Drumline. The Prepaid account for 2005-2006 reflects more entry fees and deposit for leadership camp. Treasurer-Elect – Mike Albert reported that he has current balances available for IBA accounts which includes income from Flower Sale. There was also a question about using IBA’s to reimburse for purchases made from outside music shops. Mike clarified that the IBA’s were not set up to work this way because it is too difficult to cut that many checks and encouraged students to make purchases through the school. A motion was made, seconded and approved to accept the Treasurer’s Report.
Communications – Val McGraw had no new issues to report, she is aware that there were a few people who did not receive email reminder of tonight’s meeting and she will work on correcting this.
Ways and Means – Mark Kane and Nancy Stachura reported on the following fundraisers. Mark reviewed which fundraisers need a chairperson for next year. Don Stachura would like to have a co-chair for Fall Fest. Steve Therriault would like to have a co-chair for the ISU tailgate. Jean Smith is staying on for Market Day, but would like to have a co-chair that could accept delivery of Market Day in afternoon once a month. The Flower Sale needs a co-chair, and if we do the Garage Sale, this event will also need a chairperson. Please contact Mark or Nancy if you are interested in helping with any of these events.
FUNDRAISERS
Market Day – Market Day is ongoing. Next pick up is May 4th and Color Guard is scheduled to help.
SIAM – Dave Drenner has sign up sheets available and needs volunteers to help with the first phase of SIAM for next year. He is looking for people to solicit area businesses to be on next year’s card with the goal of having 100% of businesses from last year. He would like to have 20-25 people and currently only has 2. Volunteers will need to attend meeting on June 1st to learn what you will be doing and receive the sales packet. You will then make appointments with businesses and deliver a contract, have them fill it out and then return contract to Dave. Volunteers will have 2 months to wrap up sales. Please contact Dave Drenner if you can help.
American Cancer Society Walk – The Relay for Life will be held June 10-11. This is a nationwide event. Vickie Burch and Nancy Stachura will co-chair this event. Lisa Drenner has already agreed to be in charge of food concessions. They are looking for 12-20 people to work short shifts from Friday night to Saturday morning. They are also looking for food donations and baked goods for the concession stand.
Flower Sale – The pick up date will be May 6th, and she is looking for volunteers to work in shifts from 8:30 to 11:30 to unload the truck and from 2:30 to 8:00 to distribute flowers in the back of school by the Auto Shop.
OLD BUSINESS
Fiscal Reengineering – Steve Therriault explained the goals of his committee are to raise funds with less work for members (work smarter, not harder), to distribute work more evenly through the membership and to avoid going to the same area supporters for funds. They have divided their job into 6 categories—Corporate Sponsors, Grant writing, Pay to Play, Other Booster Organizations, What are we doing today and is it worth it, and an Alumni organization. The committee has these updates:
Mark Kane is exploring the possibility of having a Garage Sale.
Steve Therrriault has been working on identifying foundations that target grants to music organizations. He is working with the school administration to utilize grant writers. Most grants are awarded to help with a specific project. Steve requests help from any booster member that has grant writing experience.
Mike Albert is exploring developing an Alumni organization. He is working with the administration and staff.
Band Camp – Band Camp will be July 31 to August 6. Steve reports that he needs 2-3 more adult chaperones.
Route 66 Raceway – Nancy Stachura reported that the Speedway offers non-profit organizations in the area the opportunity to work some of their major events. They require a commitment of 10 people to work 8-10 hour shifts on the weekends of June 11-12 and July 9-10 and for all workers to attend a 2 hour training session on Wednesday, June 1st at 6 p.m. or Saturday, June 4 at 10 a.m. All volunteers must be adults. The Raceway will pay the boosters $9/hour for each worker. Jobs will be include elevator and tram ambassadors, ID checkers, ushers, and bag checkers. We will not be working concessions. This is a General Fund fundraiser. Please contact Mark or Nancy if you can help with this fundraiser.
NEW BUSINESS
Mentoring Program – Beth Kane thanked all the volunteers that are willing to welcome the new parents. There are sign up sheets available. There will be one meeting to explain what is needed and then mentors are asked to come at 8 p.m. after the new parents meeting on May 18th. Beth is trying to match up freshman parents with mentoring parents whose children play the same instrument. Please contact Beth Kane if you would like to be a mentoring parent.
Executive Board/Nominations/Present Candidates/Elections April 12 – Vickie thanked the nominees for next year’s board for volunteering. The following nominees were elected: President-Elect – Tom Blakley; Treasurer-Elect – Mark Kaczmarski; Ways & Means – Diane Fagan; Communications – Lisa Drenner; Secretary – Terry Shue. The new executive board is scheduled to come to the next Executive Board meeting on May 3rd.
Constitution Amendments – Proposed changes from the constitution review were presented at the last General Booster meeting. The changes were reviewed and changes were approved by vote of the general membership.
Revision of the Marching Griffin Handbook – Steve is revising the handbook and it will be ready for the May 18th freshman parent meeting.
Booster Membership Table at School Registration – We are looking for volunteers to work shifts at the 3 days of school registration to sign up parents for Music Boosters. We had a table at registration last year and double the number of members.
Car Wash – The Car Wash is being chaired by Tom McKay and Karen Homan. The Car Wash will be held on June 25th with June 26th as the rain date. There is a sign up sheet for home town captains and parents to supervise kids.
STAFF COMMENTS
The Instrumental Music Banquet will be on May 22 from 5:30 to 10:30 p.m. at DiNolfo’s in Mokena. This will be the first time it is held off campus. Dinner will be family style. The invitations are available and payments are being accepted as of tonight. The tickets are $20 per person, senior’s tickets are complimentary. There are no reserved tables. There will be a photographer available for pictures. Please note that the date for the banquet has changed to avoid a conflict with one of the band concerts. All bands will now perform at the May 24th concert. The banquet is to recognize all bands, not just the Marching Band.
Invitations to the Instrumental Music Banquet have been mailed along with a CD/Video order form.
Mr. Smith introduced our new administrative liaison, Ms. Lynn Merrick, Assistant Principal for Curriculum. She is replacing Mr. Stark who has been trying to retire for some time.
The bus schedule has been posted for the IHSA competition on April 15th at Oak Lawn High School. The Wind Symphony is performing at 1:30, Jazz Band at 7:00, and the Wind Ensemble at 7:30.
The Spring Musical, Camelot is going to be presented on April 21st, 22nd, and 23rd. All the volunteers are working hard. Some of this production is being underwritten by the Music Boosters. Guenevere is being played by Rachel Harlow, King Arthur by Mike Tepeli, and Lancelot by Liam Quealy.
The Marching Griffins will not be performing at the Frankfort Square Baseball opening day because it is the same day as prom.
The first full Marching Griffin practice will be May 14th from 11:00 to 12:00. Mr. Smith will introduce the Field Show at that time.
The Marching Griffins are scheduled to perform in Mokena on May 30th in the Memorial Day Parade.
Please check the website for Marching Griffin rehearsal dates.
The Choral Awards will be on May 28th in the cafeteria.
Mr. Smith offered further clarification of what the general fund finances versus the IBA’s. The General Fund provides money for staff, larger pieces of equipment, props for shows, support for the Spring Musical, and Clinicians. IBA’s support tangible goods and fees for Band Camp. He would encourage all Booster members to provide support for both types of fundraisers to provide opportunities for all members of the Music Program.
A motion was made, seconded and approved to adjourn the meeting.
Next General meeting will be Wednesday, May 11, 2005,
Respectfully submitted, Carey Quealy, Secretary
IMPORTANT UPCOMING DATES
Camelot – April 21, 22, 23
Jazz Showcase – May 10th
Instrumental Music Banquet – May 22nd
Band Concert – May 24th
Choral Music Banquet – May 28th
Marching Griffins in Mokena Memorial Day Parade – May 30th
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